Job Description

Job Summary

We are looking for a detail-oriented and experienced Proposal Writer to manage and develop high-quality proposals in response to RFPs, RFQs, RFIs, and other solicitation requests. The ideal candidate should have strong writing skills, excellent coordination abilities, and hands-on experience in proposal development within IT services, staffing, or consulting environments.

Key Responsibilities

Analyze RFPs, RFQs, RFIs , and other solicitation documents to understand scope, compliance requirements, and submission timelines
Coordinate with internal stakeholders (Recruiting, Finance, Legal, and Leadership) to gather required inputs
Write, edit, and format proposal content, including:
- Executive summaries
- Technical approaches
- Staffing plans
- Past performance/case studies
- Resumes and management plans
Ensure proposals are compliant, compelling, and aligned with client requirements
Maintain proposal templates, boilerplate content, and knowledge repositories
Track proposal milestones, deadlines, and approvals
Perform final quality checks for grammar, formatting, consistency, and compliance
Support bid/no-bid decisions and post-submission clarifications if required

Required Skills & Qualifications

Proven experience as a Proposal Writer / Proposal Coordinator
Strong command of editing and proofreading skills
Hands-on experience with US IT staffing or IT services proposals
Ability to manage multiple proposals simultaneously under tight deadlines
Experience with US Federal proposals (RFPs, RFIs, RFQs, compliance matrices)

Exposure to proposal compliance checklists and win themes
Knowledge of staffing models, pricing inputs, and delivery structures

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